Coordinated Entry

What is Coordinated Entry?

As part of the HEARTH regulations that govern Continuum of Care (CoC) and Emergency Solutions Grant (ESG) funding, the US Department of Housing and Urban Development (HUD) requires all CoCs across the country to implement a coordinated entry system. Northern Kentucky’s Coordinated Entry system will work in partnership with Cincinnati’s system to ensure that individuals and families experiencing homelessness will have an equitable and centralized process for access to appropriate resources, in a person-centered approach that preserves choice and dignity. Coordinated Entry utilizes standardized tools and practices, has incorporated a system-wide housing first approach, and coordinates assistance so that those with the most severe service needs are prioritized.

Training

VI-SPDAT Training Video

Family VI-SPDAT Training Video

Confirmation of Training

 

Tools and Resources

Singles

VI-SPDAT – Single – Fillable

VI-SPDAT – Single – Print

 

Families

VI-SPDAT – Family – Fillable

VI-SPDAT – Family – Print

 

Youth (ages 18-24)

VI-SPDAT – Youth (ages 18-24) – Fillable

VI-SPDAT – Youth (ages 18-24) – Print

 

Homeless Verification Forms

Sample Chronic Homelessness Documentation

Form 100 – Category 1 Homeless Eligibility Verification Checklist 1

Form 100 – Category 1 Homeless Eligibility Verification Checklist 2

Form 101 – Outreach Worker Observation

Form 102 – Written Referral from Housing Service Provider

Form 103 – Oral Verification from Outreach Worker or Housing Service Provider

Form 104 – Intake Staff Observation

Form 105 – Homeless Self-Certification

Form 106 – Written Verification from Emergency Shelter

Form 107 – Oral Verification from Emergency Shelter

Form 108 – Written Transitional Housing Stay Verification

Form 109 – Oral Transitional Housing Stay Verification

Form 110 – Documenting Due Diligence

Form 111 – Written Verification of HotelMotel Stay

Form 112 – Oral Verification of HotelMotel Stay

Form 113 – Written Verification of Institution Stay

Form 114 – Oral Verification of Institution Stay

Form 123 – Verification of Disability

Continuum of Care Compliance Toolkit

 

Policies and Procedures

Kentucky Balance of State Policies

 

Other Forms

KYHMIS Release of Information

Northern KY CE VI-SPDAT Client Consent Form

Inclusion Form

CE Review Panel Request for Information

LPC Confidentiality Agreement